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Office Assistant 3

Please see Special Instructions for more details.

Internal/External UAW Posting 3/9/2017 – 3/15/2017. External applications will be reviewed after internal applications. Your reference list should include 3 professional references.

Posting Details

Position Information

Position Title Office Assistant 3
Department William G. Jackson Center for Teaching and Learning
Location Main Campus (Houghton, MI)
Position Type Staff
Full-time/ Part-time Part-time
Full-Time Equivalent (1.0=100%) .50
Appointment Term 9 Month
Pay Type Hourly Rate
Salary or Hourly Rate External candidates will receive the minimum $11.15/hr
Shift 2nd
Position Duration Dependent on External Funding? No
Title of Position Supervisor Testing Center Coordinator

Position Summary Information

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Description Summary

This position supports the needs of the Michigan Tech Testing Center.

Essential Duties & Responsibilities (other duties may be assigned)

1. Effectively communicate with students and instructors regarding testing expectations and schedules in person, by phone and by e-mail.
2. Assist with the administration of the testing center and coordination of scheduling exams.
3. Proctor both paper/pencil and computerized exams for Michigan Technological University courses, distance education courses, and sponsored exams.
4. Maintain a high level of security and confidentiality within the testing center and with testing materials.
5. Ability to work with minimal supervision, and balance multiple activities in a fast paced environment.
6. Apply safety-related knowledge, skills, and practices to everyday work.
7. Scan and score multiple choice exams, and report results electronically to instructors.
8. Address questionable candidate behavior to enforce academic integrity.
9. Work some evenings and/or weekends as testing needs require.
10. Other duties as assigned.

Required Education (minimum requirements)

• High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience (minimum requirements)

• 1 year experience using Microsoft Office Suite, Google Mail, Google Docs, and Windows-based computers.

Desirable Education and/or Experience

• 1 year of college.
• Experience proctoring paper/pencil and computerized exams.
• Experience with computerized testing through sponsored organizations.
• Experience working with students with accommodations or learning disabilities.
• Experience working with international students.
• Experience using scheduling software.
• Experience using bubble sheet scoring software.
• Experience with conflict resolution.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Demonstrated ability to independently organize, prioritize, and complete multiple work assignments in a fast-paced work environment with frequent interruptions.
• Demonstrated ability to use judgment when dealing with confidential information.
• Demonstrated ability to work with accuracy and attention to detail.
• Demonstrated ability to work independently and take initiative to solve problems.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated ability to deal professionally with challenging customer service situations.
• Demonstrated commitment to contribute to a safe work environment.
• Excellent interpersonal, customer service, and written/oral communication skills.

Desirable Knowledge, Skills, and/or Abilities

• Familiarity with FERPA, the ADA, and other policies regarding accommodated testing.
• Demonstrated ability to learn new computer skills.
• Proactive and creative approach to problem solving.
• Demonstrated ability to work effectively as part of a team.
• Proven ability to create and maintain positive working relationships while demonstrating a caring and proactive attitude in working with students, staff, faculty, administrators, and external agencies.
• Demonstrated ability to communicate highly complex information to students, staff, and parents.

Language, Mathematical, and/or Reasoning Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine correspondence. Ability to effectively present information in one-on-one situations to customers, clients and other employees of the organization.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common
fractions and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to define problems, collect data, establish acts, and draw valid conclusions.

Work Environment and/or Physical Demands

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; stoop, kneel, crouch or crawl; and reach with hands and arms. The employee is frequently required to sit. The employee is regularly required to talk or hear; and use hands to finger, handle, or feel an object.
The employee may regularly be required to lift up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment is that of a typical office and/or classroom setting.
The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 3 required trainings; additional training may be required by the department.
Required University Training:
• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
Departmental Training:
• Pearson VUE
• Other Sponsored Examination Proctor Certification Training
Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Posting Detail Information

Posting Number 17111
Posting Type Internal & External Posting
Internal Posting Date
External Posting Date 03/09/2017
Open Until Filled Yes
Special Instructions to Applicants (if applicable)

Internal/External UAW Posting 3/9/2017 – 3/15/2017. External applications will be reviewed after internal applications.

Your reference list should include 3 professional references.

Additional Information

Additional Information:
Please review the Testing Center Website ( for more information about the department and work environment.
Michigan Technological University is an equal opportunity, affirmative action employer/educational institution. Applications from women and minorities are encouraged.

*Please note that this is a part-time second shift position. The successful applicant will be working 1-5:30 pm shifts.



Accept References No
Cutoff Date
Reminder Days
Minimum Requests
Maximum Requests
Applicant Special Instructions
Provider Special Instructions
Confirmation Message To Provider

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School Diploma or equivalent?
    • Yes
    • No
  2. * Describe your experience using Windows-based computers.

    (Open Ended Question)

  3. * Have you ever worked with confidential information?
    • Yes
    • No
  4. * Have you ever worked in front-line customer service?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. Reference List
Optional Documents